Foundation of California Community Colleges, Administrative Assistant, Communications

Job Type

Full Time

Job Location

Sacramento, CA

Website URL

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Job Description

Remote within California, Must reside in California

The Foundation for California Community Colleges (Foundation) is on a mission to double its impact by 2028. We are a group of passionate, equity-minded individuals who work collaboratively with public and private partners to help impact and change lives for the better through education. We are seeking an Administrative Assistant to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation.

What You’ll Do 

The Administrative Assistant position provides an exciting opportunity for an individual with robust attention to detail and problem-solving skills to provide administrative support to the Foundation for California Community Colleges Communications department. The role will play a key role in the team’s success, supporting Communications through secretarial, technical, and administrative responsibilities. The ideal candidate is organized, a quick learner, and collaborative team player who is passionate about an opportunity to make an impact. 

Core Responsibilities 

  • Provides general administrative support for Communications team leadership, including but not limited to maintaining internal file management and services credentials, preparing expense reports, coordinating timesheet entry and approvals, and assisting with time tracking and invoicing.  
  • Coordinates meeting logistics, such as scheduling, the preparation of agendas and materials, and, when in office, booking meeting rooms, catering, and technology set-up. 
  • Supports the planning and execution of team building activities, planning sessions, and goal setting and progress reporting activities. 

Attributes for Success

  • Excellent collaboration and interpersonal skills, and ability to communicate in a timely, clear, and concise manner with Communications and Foundation staff. 
  • Ability to prioritize and accomplish multiple tasks simultaneously and has strong decision-making and prioritization skills.
  • Ability to efficiently manage time and keep supervisor apprised of project and/or task status on a regular basis. 
  • A self-starter and quick learner with a bias for action who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution
  • A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges
  • Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision
  • A sense of urgency and ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders
  • Knowledge of, or willingness to learn about, the California Community College and the Foundation’s mission to provide students with stronger pathways to education, and passion for building a more just and equitable California overall.

What We Offer

We are proud of the role we play in advancing the missions of the California Community Colleges. At the Foundation, the work of each team member holds great weight and responsibility and provides opportunity for individuals to help Californians across all communities improve their social and economic mobility and build a better future for themselves and their families. We aim to foster a collaborative environment where staff can ideate new approaches, replicate promising practices, and bring to scale proven and sustainable methods that are responsive to the needs of our students, our system, and our state.

Our benefits include the CalPERS defined benefit retirement plan, generous medical, dental, and vision, tuition reimbursement, and more. We take a strategic and comprehensive approach to investing in our people, fostering an environment for employee growth, and providing opportunities for continued learning, professional development, and advancement.

To learn more about the position and apply, go to